Legal Notice
ADRIAN PUBLIC SCHOOL
REGULAR SCHOOL BOARD MEETING
Adrian, MN
April 16, 2018
Board chair Ed Lenz called the regular meeting of the Adrian Board of Education to order at 6:00 P.M. on April 16, 2018. Members present: Bullerman, Kunkel, Lenz, Madison, and Sieve. Also present was Superintendent Graff, Principals Koehne and Lofthus, staff members Wange, Bertrand, and Einck and City of Adrian Administrator Bruce Heitkamp.
The following members were absent: Kruger and Wolf
Motion by Sieve to appoint Bullerman as Vice Chair, seconded by Kunkel, motion carried.
Motion by Kunkel, seconded by Madison to approve the agenda, motion carried.
Bruce Heitkamp presented and explained the following tax abatement requests:
•Resolution 2018-001 – Tax abatement request for Drenth Enterprises for a 10-year tax abatement at 50 percent. Motion by Kunkel, seconded by Madison to approve resolution, motion carried.
•Resolution 2018-002 – Tax abatement request for R & T Twin Homes for a 5-year tax abatement at 100 percent. Motion by Sieve, seconded by Madison to approve resolution motion carried.
•Resolution 2018-003 – Tax abatement request for SW Design Build for a 5-year tax abatement at 100 percent. Motion by Madison, seconded by Kunkel to approve resolution, motion carried
Tim Bertrand presented the building and grounds report.
Reviewed a summer project list consisting of carpet, drinking fountains and chain link fence at the Elementary and at the High School carpet, asbestos removal, cooling tower maintenance, and replacing lights to LED.
Motion by Bullerman, seconded by Sieve to accept quote from Advanced Health, Safety and Security for the asbestos abatement in classrooms 107, 109 and 110 at $9,184.75 and to retile classroom 107 at the High School, motion carried.
Motion by Sieve, seconded by Madison to replace the frequency drive on the High School cooling tower which will save on energy and eliminate wear and tear on the cold starts of the motor on the cooling tower, motion carried.
All other project items were put on temporary hold.
Renee Bullerman gave an update on the steamer oven for the High School with the rebate at $900 rather than $6,000, which was misquoted at the March meeting. Motion by Kunkel, seconded by Madison to approve the minutes from the March 19, 2018 meeting, motion carried.
Motion by Madison, seconded by Sieve to approve the claims and accounts for the month of March 2018, motion carried.
Superintendent Graff presented the March, 2018 reports, motion by Sieve, seconded by Madison to approve the account balances for the month of March, motion carried.
Mr. Lofthus presented his Elementary Principal’s report.
Discussed Early Childhood/Preschool for fall of 2018 in regards to offering full day/everyday classes, half-day classes for M-W-F and T-TH. Notification for grant approval is not scheduled until early May
Mr. Wange presented his Athletic Director’s report.
Presented a coaching resignation from J Hermeling for girls basketball. Motion by Bullerman, seconded by Sieve to accept resignation, motion carried.
Updated the board on the spring sports schedules and asked permission to host games on Wednesday’s if needed due to the winter weather. Motion by Kunkel, seconded by Sieve to allow games on Wednesday as needed for this year, motion carried.
Cate Koehne presented her Principal’s Report.
Updated the board on the ACT test date that has been rescheduled to April 24 due to weather.
Class registration for fall 2018 has begun
Requested the last day of school for the senior class of 2018 to be May 23 to allow for grades to be entered and to determine class rank among students. Motion by Bullerman, seconded by Kunkel to accept request, motion carried.
Presented a request for Board Representative for Graduation. It was determined that Lisa Kruger, Bob Kunkel and David Bullerman will do the honors.
Presented an instrument rental agreement for students who use school owned instruments beginning fall of 2018. Motion by Bullerman, seconded by Sieve to accept agreement and to add this to the Student Handbook, motion carried.
Received a donation from Sanford Health in the amount of $250 to be used toward PBIS (Positive Behavior Intervention Strategies). Motion by Madison, seconded by Kunkel to accept donation, motion carried.
Presented an update on the chromebook purchase of 60 units, at an approximate cost of $16,200, which would be on a 3-year note.
Presented a request to purchase 2 computers for Journalism for video editing and programing for the class, motion by Bullerman, seconded by Kunkel to approve request, motion carried.
Mr. Graff presented his Superintendent’s report:
Presented the District Values, Priorities, Goals, Mission and Vision Statement as discussed at a recent board workshop. Motion by Sieve, seconded by Madison to approve, motion carried.
Presented the revised Policy 104 – School District Mission Statement as per the approved District Values, Priorities, Goals, Mission and Vision statement. Motion by Kunkel seconded by Sieve to approve Policy 104, motion carried.
Presented a Financial Planning Agreement with Northland Securities for planning and executing the 2018 operating levy referendum with a fee not to exceed $2,500. Motion by Kunkel, seconded by Sieve, to approve agreement, motion carried.
Presented a Long-Term Facilities Maintenance Planning Service agreement with ICS Consulting, Inc. for developing a 10-year facility plan for the district, with a fee not to exceed $4,500. Motion by Sieve, seconded by Madison, to approve agreement, motion carried.
Explained the revision made revenue budget fund 7. The total amount should have read $541,479 rather than $693,147 giving a final total budget of all funds at $7,553,843 rather than $7,705,519 as presented at the March meeting. Motion by Madison, seconded by Kunkel to accept the corrections, motion carried
Gave an update on the district health insurance premiums for 2018-19 school year, with no premium increase. Also notified the board that we will have Cyber Security and Terrorism Coverage quoted for the Property And Casualty coverage.
Discussed snow make up days. Motion by Sieve, seconded by Kunkel to forgive the student make up days and with staff having to complete their contracted days, motion carried.
Presented information from Johnson Controls, Inc. on their Planned Service HVAC agreement, which expires June 30, 2018.
Motion by Bullerman, seconded by Sieve to adjourn the April meeting of the Adrian Board of Education at 7:37 P.M., motion carried.
6/6/18
